Translations of any materials into languages other than English are intended solely as a convenience to the non-English-reading public.  We have attempted to provide an accurate translation of the original material in English, however, some differences may exist.  In such cases, please refer to the English document.

Citizen Participation

• Sample Citizen Participation Plan (with sample advertisements)  updated 10/09
• Sample Language Access Plan

Letter of Conditional Commitment

Environmental

• Link to HUD Environment Page added 10/09
• Basically CDBG Chapter 15 Environmental Review  added 10/09
• Environmental Guidance
• Request for Release of Funds and Certification Updated 5/09
• NEPA Environmental Assessment Checklist Suggested Format added 10/09
• Finding of Exemption Form
• Categorical Exclusion (subject to 58.5) Suggested Format Updated 11/08
• Finding of Categorical Exclusion (not subject to 58.5) Suggested Format
• Compliance Documentation Checklist (other requirements 58.6) Suggested Format
• Sample Combined Notice
• Sample NOIRROF
• Sample Notice for Floodplain and Wetland added 10/09
• ADECA/SHPO Programmatic Agreement Updated 11/08

Fair Housing and Equal Opportunity

Section 3

• Form 60002 Updated 09/09
• Comparison of Form HUD-2516 and Form HUD-60002 added 10/09
• Link to HUD Section 3 - Economic Opportunities added 10/09
  • Form HUD-60002 Frequently Asked Questions added 10/09
  • Form HUD-60002 Reminder Notification added 10/09
  • Link to HUD Youthbuild Programs added 10/09
  • Link to University of Alabama definition of Metro and Micro Statistical Area added 10/09
  • Alabama MSAs added 10/09

Equal Employment Opportunity

• Form 2516   PDF Updated 09/08
  • Form HUD-2516 Frequently Asked Questions added 10/09
  • Form HUD-2516 Reminder Notification added 10/09
• Goals for Female and Minority Participation
• CDBG Bid Notification Data Entry Form
• Link to ALDOT DBE List  added 9/09
• Office of Minority Business Enterprise Contract/Bid Notification Contact Information  Updated 11/08
• Comparison of Form HUD-2516 and Form HUD-60002 added 10/09

Fair Housing and Accessibility

• Basically CDBG Chapter 19 FH&EO  added 10/09
• HUD Memorandum regarding Affirmatively Furthering Fair Housing  added 10/09
• Fair Housing Poster
• Link to Fail Housing logo  added 10/09
• Fair Housing Planning Guide, Vol. 1
• Fair Housing Planning Guide, Vol. 2

Accessibility

• HUD CPD Notice on Accessibility - CPD-05-09 added 10/09
• HUD CPD Notice on Accessibility for Non-Housing Programs - CPD-05-10 added 10/09
• Link to Department of Justice ADA Guide for Small Towns in the handbook for instructions on how to develop an ADA/Section 504 Transition Plan  added 10/09

 

Financial Management and Common Rule

• CDBG Budget/Final Financial Report
• CDBG Budget/Final Financial in Report Excel   added 11/09 
• Drawdown Form  (Excel) Updated 10/09
• Basically CDBG Chapter 11 Financial Management added 10/09
• Link to CDBG Toolkit on Crosscutting Issues: Financial Management added 10/09
• Link to 24CFR 570.489 Program Administrative Requirements added 10/09
• Link to 24CFR 570.490 Record Keeping Requirements added 10/09
• Link to OMB Circular A-133  added 10/09
• Equipment Rate Request (Blank)
• Equipment Rate Request (Example)
• Time Sheet

Bidding and Contracting

Basically CDBG Chapter 14 Procurement  added 10/09

CDBG Bid Notification Data Entry Form

Office of Minority Business Enterprise Contract/Bid Notification Contact Information  Updated 11/08 

Goals for Female and Minority Participation

Sample Executive Order 11246 Clause Updated 11/08

Sample Certificate of Owner's Attorney  Updated 11/08

Public Works Law - Technical Assistance Format Updated 11/08

State Bid Law - Technical Assistance Format Updated 11/08

Section 85.13 of the Common Rule - Technical Assistance Version Updated 11/08

Link to ALDOT DBE List  added 9/09

• Basically CDBG Chapter 16 Labor Standards  added 10/09
• Link to Wage rates On-Line added 10/09
• Federal Labor Standards Provisions (HUD 4010) Updated 08/09
• Notice to All Employees Poster (WH-1321)  updated 08/09
• Notice to All Employees Poster (WH-1321 - en Espanol Updated 08/09
• Equal Employment Opportunity is the Law Poster Updated 09/08
• Equal Employment Opportunity is the Law Poster en Espanol Updated 09/08
• Minimum Wage Poster - English  updated 08/09
• Minimum Wage Poster - en Espanol  updated 08/09
• Contractor's Guide to Davis Bacon
• Report of Additional Classifications and Rate (HUD-4230A) and Instructions  Updated 09/08
• Payroll Form (WH-347) updated 10/09
• Instructions for Completing Payroll Form (WH-347) Link to U.S. Dept. of Labor updated 10/09
• Record of Employee Interview (HUD-11) and Instructions Updated 09/08
• Record of Employee Interview (HUD-11) and Instructions en Espanol Updated 09/08
• Notice of Start of Construction  Updated 9/09
• Other Deductions Authorization
• Memorandum About New Residential and Building Type Construction Wage Decisions 
• Memorandum About New Heavy Type Construction Wage Decisions 

Housing Rehabilitation

• Basically CDBG Chapter 4 Housing Activities added 10/09
• Basically CDBG Chapter 17 Lead-Based Paint  added 10/09
• Section 104(d) Certification 

• Basically CDBG Chapter 18 Relocation and Acquisition  added 10/09
• Section 104(d) Certification 
• When a Public Agency Acquires Your Property  Added 11/08
• URA Handbook 1378: Tenant Assistance, Relocation, and Real Property Acquisition Link to HUD website Added 10/08
• HUD URA Training Module Link added to HUD website 10/08
• Frequently Asked Questions Link to FHWA website added 2/09

• Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted Programs; Fixed Payment for Moving Expenses; Residential Moves Updated 1/09

Pre-Monitoring Checklist

Citizen Participation

On-Site Survey Verification

Desk Review Environmental

On-site Environmental

Fair Housing, Equal Opportunity, and Civil Rights LCC Questionnaire Updated 10/09

Fair Housing, Equal Opportunity, and Civil Rights Compliance Checklist Updated 08/09

Professional Services Updated 10/08

Common Rule 

LCC Bidding and Contracting Questionnaire Updated 11/08

LCC Bidding and Contracting Questionnaire - Attachments A & B Updated 11/08

Bidding and Contracting - Construction  Updated 6/08

Bidding and Contracting - Other Procurement Methods New 9/08

Labor Standards updated 10/09

Housing Rehabilitation

Section 104(d) Demolition Updated 10/08

Economic Development

Uniform Act Land Acquisition

Planning

Close Out Checklist updated 10/09

• Close Out Checklist  updated 10/09
• Final Inspection Certification
• Policy Letter 16-1 Notice of Completion Advertisement
• Final Wage Compliance Report
• Sample Citizen Participation Plan updated 10/09
• Performance Assessment Report Page One
• Performance Assessment Report Page Two  Updated 10/09
• Performance Assessment Report Page Three - Six Updated 10/09
  • EDA Job Categories Definitions
• CDBG Budget/Final Financial Report
• CDBG Budget/Final Financial Report in Excel  added 11/09
• Applicants for CDBG Assistance
• Households Assisted
• Hook Up Certification
• Sample Close out Confirmation Letter (audit and record retention requirements)

Policy Letters

• 1-9        Professional services procurement - Updated 10/08
• 2-6        Program changes and amendments
• 3-2        Equipment rates and hourly wages as match
• 4-R        Liquidated damages
• 5-4        Property management
  • Attachment (PMU 1 and Instructions)
• 6-4        Fidelity bond
• 7-1        Program income
• 8-3        Local match contributions - Updated 10-08
• 9-1        Applicability of federal laws on other public funds
• 10-1R   Drawdowns
• 11-1      Administrative costs 
• 12-0      Admin and engineering costs when project doesn't materialize
• 12(a)-2 Allowable administrative costs - Updated 10-08
• 12(a)-1-1 Clarification memo to be rescinded when 12(a)-2 becomes effective - Updated 10/08
• 13-1      Housing standards
• 14-1      Collateralization
• 15-0      Liquidated damages
• 16-1      Notice of Completion advertisement
• 17-3      Timely start up
  • Attachment (Notice of Start of Construction)
• 17(a)-1 Drawdowns for construction
• 18-4      Water and sewer hook ups
  • Attachment (Sample owner certification)
  • Attachment (Sample right of entry permit)
  • Attachment (Sample refusal of service)
  • Attachment (Sample income certification)
  • Attachment (Clarification memo regarding local match)
  • Attachment (Clarification memo hook ups as local match)
  • Attachment (Clarification memo hook ups and reconnections)
  • Attachment (Attorney General's opinion)
• 19-0      Close of fiscal year draw requests
• 20-0      Volunteer labor
  • Rescission of Policy Letter 21
• 21-0      Construction contracting-labor and materials
• 22-3      LMI benefit for area wide projects
• 23-0      Housing rehabilitation eligibility
• 24-0      Local time and equipment paid with CDBG funds
• 25-1      CDBG funds for admin, engineering, and architecture fees
• 26-1      Cost estimates for buildings and Davis-Bacon compliance
• Index of Policy Letters