ADECA Management and Implementation Volume 1

Table of Contents


Table of Contents

Chapter I - Program Management

	I	Introduction
	II	References
	III	Grantee Responsibilities
	IV	Required Recordkeeping and Files
	V	Reporting
	VI	Common Problems / Deficiencies
	VII	Support Materials
	VIII	Exhibits

		Title 24 Part 570.480-614
		“Farmers Home” Engineering Fee Scale
		Letter of Conditional Commitment
		Local Program implementation Schedule Certification

		Local Program Implementation Schedule Management Tool
		CDBG Budget/ Final Financial Report
		CDBG Budget/Final Financial Report in Excel
		Designation of Responsible Officials Form
		Standard Certification Form
		Grant Agreement
		Amendment
		No Debt of the State
		Sample Citizen Participation Plan with advertisement
		Sample Four Factor Analysis and Language Access Plan
		Fair Housing and Equal Opportunity LCC Questionnaire and Certification
		Suggested Assessment/Guide for Community Analysis of impediments
		CDBG Disclosure Report
		State Disclosure Statement
		Bidding and Contracting LCC Questionnaire/ Certification
		Attachments A and B
		Required Agreement of Understanding for Joint CDBG/Rural Development Projects


Chapter II - Environmental Review
		Sections I - VII
	I	Introduction
	II	References
	III	Grantee Responsibilities
	IV	Required Recordkeeping and Files
	V	Reporting
	VI	Common Problems / Deficiencies
	VII	Support Materials
	VIII	Exhibits

		Request for Release of Funds and Certification
		NEPA Environmental Assessment Checklist Suggested Format
		Sample Finding of Exemption
		Sample Finding of Categorical Exclusion (subject to 58.5 Suggested Format
		Finding of categorical Exclusion (not subject to) Suggested Format
		Compliance Documents Checklist (other requirements 58.6) Suggested Format)
		Samples Combined Notice
		Sample NOIRROF
		Sample Notice for Floodplain and Wetland
		ADECA/SHPO Programmatic Agreement
		24 CFR Part 58; Final Rule


Chapter III - Financial Management
		Sections I - VII		View Document
	I	Introduction
	II	References
	III	Grantee Responsibilities
	IV	Required Recordkeeping and Files
	V	Reporting
	VI	Common Problems / Deficiencies
	VII	Support Materials
	VIII	Exhibits
		III-1	Internal Control Questionnaire	View Document
		III-2	Source Documentation Guide	View Document
		III-3	CDBG General Ledger Chart of Accounts	View Document
		III-4	CDBG Cash Control Worksheet	View Document
		III-5	Weekly Employee Man Hours and Equipment Usage Report	View Document
		III-6	Equipment Rental Rate Chart	View Document
		III-7	Request for Taxpayer Identification Number and Certification	View Document
		III-8	Drawdown/Request for Payment Form	View Document
		III-9	Common Rule	View Document
		III-10	CDBG Common Rule Deviations	View Document
		III-11	OMB Circular No. A-87	View Document

Chapter IV - Procurement and Contracting
		Sections I - VII		View Document
	I	Introduction
	II	References
	III	Grantee Responsibilities
	IV	Required Recordkeeping and Files
	V	Reporting
	VI	Common Problems / Deficiencies
	VII	Support Materials
	VI	Exhibits
		IV-1(a)	Standard Bid/Contract Package	View Document
		IV-1(b)	Joint CDBG/Rural Development Bid/Contract Package	View Document
		IV-2	Sample Administration Contract	View Document
		IV-3(a)	Sample USDA - FmHA Engineering Agreement	View Document
		IV-3(b)	Sample CDBG Engineering Contract	View Document
		IV-4	Terms and Conditions - Professional Services Contract	View Document
		IV-5	Sample Request for Proposals	View Document
		IV-6	Architect/Engineer’ s Handicapped Accessibility Certification	View Document
		IV-7	Conflict of Interest	View Document
		IV-8	Alabama Public Works Law	View Document

Chapter V - Civil Rights
		Sections I - VIII		View Document
	I	Introduction
	II	Compliance Monitoring
	III	Regulatory References
	IV	Grantee Responsibilities
	V	Required Recordkeeping and Files
	VI	Reporting
	VII	Common Problems / Deficiencies
	VIII	Technical Assistance
	IX	Exhibits
		V-1	CDBG Bid Notification Data Entry Form – Alabama Small Business Procurement System	View Document
		V-2	ADECA Form 2516 - Contract and Subcontract Activity	View Document
		V-3	Sample Fair Housing Resolution	View Document
		V-4	Section 504 Self-Evaluation/Transition Plan Guide	View Document
		V-5	HUD Form 60002	View Document	79 KB
		V-6	Alabama Relay Service	View Document	47 KB

Chapter VI - Labor Standards and Contract Compliance
		Sections I - VII		View Document	92 KB
	I	Introduction
	II	References
	III	Grantee Responsibilities
	IV	Required Recordkeeping and Files
	V	Reporting
	VI	Common Problems / Deficiencies
	VII	Support Materials
	VI	Exhibits
		VI-1	Davis-Bacon Wage Rates - Debarred List	View Document	21 KB
		VI-2	Report of Additional Classification and Rate	View Document	38 KB
		VI-3	HUD Handbook 1344.1 Rev-1	View Document	1219KB
		VI-4	Notice to Employees Working on Federal or Federally Financed Construction Projects	View Document	67 KB
		VI-5	Equal Employment Opportunity is the Law Poster	View Document	133 KB
		VI-6	Sample Wage Decision	View Document	645KB
		VI-7	Preconstruction Conference Outline	View Document	32 KB
		VI-8	Sample Preconstruction Conference Minutes	View Document	30 KB
		VI-9	Notice of Start of Construction	View Document	31 KB
		VI-10	Payroll Signature Authorization	View Document	23 KB
		VI-11	Sample Payroll Form	View Document	59 KB
		VI-12	Statement of Compliance	View Document	45 KB
		VI-13	Payroll Checklist	View Document	45 KB
		VI-14	Permissible Payroll Deductions	View Document	34 KB
		VI-15	“Other” Deductions Authorization Form	View Document	30 KB
		VI-16	HUD 11 Form	View Document	364KB
		VI-17	HUD 11 Job Site Interviews	View Document	36 KB
		VI-18	Final Inspection Certification	View Document	30 KB
		VI-19	Sample Notice of Compliance Report	View Document	30 KB
		VI-20	Final Wage Compliance Report	View Document	32 KB